Performs administrative work for the Fire Department including typing, statistical report preparation, administrative operation of the office, composing correspondence, and scheduling meetings and appointments. Answers telephone and interacts with internal and external customers to respond to inquiries by giving information about policies, guidelines, procedures, or the status of divisional activities, greets visitors and escorts or directs them to appropriate areas. Prepares graphs and charts and maintains files for the department. Assists in the maintenance of confidential and sensitive department files. Attends meeting and takes minutes. Enters and retrieves technical information from a computer to perform research, update records, process purchasing and invoice transactions, or respond to requests for information. Processes departmental payroll. Performs related duties.
Minimum Qualifications: High school diploma or GED; and three to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers; or an appropriate combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Must be able to type at a rate of 60 wpm. Must have a valid state driver’s license. Must be able to complete NIMS training within six (6) months of hire.
Knowledge Skills and Abilities: Knowledge of administrative and secretarial practices and procedures such as business letter writing and the operation of standard office equipment, including a computer, using Microsoft Word and Excel. Skilled in recordkeeping, report preparation, filing methods and records management techniques. Must be able to communicate effectively orally and in writing and be able to accurately proofread copy with accompanying knowledge of grammar, punctuation, and spelling. Ability to analyze and resolve office administrative situations and problems. Skilled in using tact, discretion, initiative, and independent judgment within established guidelines. Knowledge of basic budgetary and accounting principles and practices and standard business arithmetic, including percentages and decimals.
Physical Demands: Walk, sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and talk or hear. Occasional lifting and/or moving up to 10 pounds.
Typical Working Conditions: A normal office environment.
In addition to the application, testing and/or examinations may be required for further consideration on this position.
Apply online at www.indepmo.org/hr or on the 2nd floor of City Hall, 111 E. Maple, Independence, MO 64050. Position Open Until Filed. First Review of Applications – July 2, 2021.
EQUAL OPPORTUNITY EMPLOYER – BILINGUAL SKILLS PREFERRED