Human Resources

Administrative Specialist III


Provides primary administrative support for the Assistant Health Director and staff within the Disease Prevention and Control Division of the Health Department.  Responsible for the coordination of other Divisional administrative support staff.  Involves typing of professional letters to business owners/managers, memos and other correspondence.  Responsible for answering telephones regarding citizen inquiries, requests and complaints.  Enters and retrieves information into a computer in order to update records, process transactions or respond to requests for information.  Logs, tracks, and maintains records of Division activities.  Processes invoices, requisitions and purchase orders for the ordering of supplies and equipment.  Assists with the coordination and registration of staff for meetings and conferences.  Responsible for handling all of the Division’s financial accounts, including various state and federal grants.  Works closely with the City’s Finance Department.  Monitors monthly expenditures and assists in the preparation of annual operating budget for the Disease Prevention and Control Division.

Minimum Qualifications High school diploma or equivalent.  Three to four years of progressively responsible experience which includes some experience interacting with high level officials and managers; or an appropriate combination of education, training and experience.  Knowledge of office administrative and secretarial practices and procedures; basic principles of accounting and budgetary principles and practices; record keeping, report preparation, filing methods and management techniques.  Skilled in the operation of a personal computer, knowledge of Microsoft Word, Excel, and other computer applications related to the area of assignment.  Ability to communicate effectively orally and in writing; handle sensitive and confidential information.  Must type 60 wpm; if selected for an interview, the applicant should take the typing test in the Human Resources Department prior to the interview. 

Physical Demands
Sitting for extended periods of time.  Hand dexterity to operate a personal computer.  Bending, stooping and reaching files. 

Typical Working ConditionsNormal office environment. 

Drug testing

Background check

In addition to the application, testing and/or examinations may be required for further consideration on this position.

Apply online at or in the Human Resources Department, 2nd Floor, City, Hall, 111 East Maple, Independence, MO  64050.  POSITION CLOSES SEPTEMBER 20 , 2013.


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