Under moderate supervision, responsible for assisting with the procurement process including contract management, contract negotiation, and preparation of purchase orders. Coordinates and conducts meetings with contractors, consulting representatives, and project managers; analyzes and assesses risks and benefits associated with various procurement options; evaluates cost/price factors pertaining to procurement. Analyzes requisitions for best procedure to procure goods and services; develops and reviews specifications; prepares and writes invitations to bid and requests for proposal documents; selects suitable vendors that can provide the appropriate commodities and services; supervises the mailing of bid/proposal solicitation documents to potential bidders. Determines the necessity of a pre-solicitation conference; coordinates and conducts pre-solicitation conference; arranges and conducts formal public bid openings. Determines when price agreements/contracts would be advantageous; analyzes and assesses risks and benefits associated and then establishes price agreements/contracts as appropriate. Compiles information and creates tabulation reports on all bids and proposals received; applies evaluation criteria and cost/price analysis methods to determine the lowest responsive bidder; oversees issuing of purchase orders or price agreements to successful vendors. Prepares written documentation, justification, and recommendation for the procurement of services/commodities from selected vendors for presentation to City Council. Serves as liaison with governmental agencies, suppliers, and all departments; schedules and conducts meetings with contractors and department personnel; administers and assures compliance of all requirements as stated on purchase orders/price agreements including terms and conditions, performance, and delivery schedules. Composes correspondence, letters, and legal documents. Builds relationships with vendors; negotiates and resolves claims, disputes, conflicts and protests from vendors and department users; research and compiles documentation for legal suits or petitions filed against the City regarding procurement. Detects and reports evidence of improper or unethical bidding practices by vendors; identifies potential breach of contract by vendors. Assists in establishing purchasing goals; makes recommendations to improve purchasing operation and implements changes. Interprets purchasing policies and relays policy and procedure revision to City department personnel. Organizes and administers a program for salvaging and/or disposal of city-owned property. Performs other related duties as assigned.
Minimum Qualifications: Bachelor's degree from a four-year college or university in Business Administration, Public Administration, Accounting, or a related field; and two to four years of progressively responsible related experience; or any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Certified Professional Public Buyer, desired. Must complete required NIMS level training within first six (6) months of hire. Knowledge Of: Principles and practices of purchasing and the laws and regulations governing public procurement. Principles and practices of governmental contracting. Economic trends and factors. Commodities, services, and product lines. Specification writing and development. Business and contract law. Basic accounting and budgetary principles and practices. Skill In: Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. Using a computer to accurately and rapidly enter and retrieve data and information. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Successful demonstration in using tact, discretion, initiative, and independent judgment within established guidelines to meet departmental and Citywide goals and objectives. Successful demonstration in communicating clearly and effectively, orally and in writing. Ability To: Apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Write reports, correspondence, procedure manuals. Speak effectively before public groups and respond to questions. Recognize and analyze cost reduction methods pertaining to procurement. Read, analyze, and interpret professional periodicals and journals, technical procedures, and government regulations. Physical Demands: While performing the essential functions of this job the employee is regularly required to sit, walk, use hands to finger, handle, or feel, reach with hands and arms, talk, or hear, and lift and/or move up to 10 pounds. Working Conditions: Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are typically quiet.
In addition to the application, testing and/or examinations may be required for further consideration.
To apply contact Michelle Decker with M&B Search Group at firstname.lastname@example.org
Position open until filled.
EQUAL OPPORTUNITY EMPLOYER – BILINGUAL SKILLS PREFERRED