Human Resources

Division Administrative Specialist

5/8/2021
2021051
$25.16 hourly rate

Performs work-assisting staff with various monthly summary reports and other general clerical duties within the Power and Light Department.  Greets visitors and escorts or directs them to appropriate area within the Division.  Provide administrative support for the Division's utility accounting function; assists in the Capital Improvement budget and Operation budget preparation for the division; maintain files on opened and closed purchase orders; provides financial reporting and property accounting assistance and other responsibilities.  Maintains task and project files and records for the Division. Prepares and processes purchase requisitions and purchase orders to ensure that orders of office supplies, computer equipment and other equipment are filled appropriately. Assures compliance with all applicable government reporting requirements in area of responsibility. Responsible for preparing meeting minutes for required NERC, FERC and other Division meetings.  Assists with the preparation of PUAB meetings and records minutes of those meetings.  Maintains reports necessary to ensure proper internal control and to satisfy information needs. Oversees the check in/check out of pool cars and ensures vehicles are fueled and ready for use. Enters and retrieves a variety of technical and requisition information into a computer in order to update records, process transactions and respond to requests for information. Process payments of invoices and Request for Reimbursement for the Division. Performs other related duties as assigned.

Minimum Qualifications: High school diploma or equivalent and three to four years of administrative experience; or any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.  Valid state driver’s license required.  Must be able to complete NIMS training within six months of hire.  Must be able to type 30 words per minute.  Knowledge Skills and Abilities.  Knowledge of general office procedures, personal computers and other general office equipment, basic mathematical and statistical computations, record keeping, report preparation, filing methods and records management techniques, basic payroll and timekeeping procedures, basic labor regulations, applicable state, federal and local laws, rules and regulations, computer applications related to the work including Microsoft Office, Adobe, Acrobat, Reader, email, internet, financial systems, and other mainframe/server computer applications, basic budgetary principles and practices, effective time management.  Ability to establish and maintain effective working relationships with others, write routine reports and correspondence, and read and interpret documents. Skilled in using tact, discretion, initiative and independent judgment, researching, compiling, and summarizing a variety of informational and statistical data and materials, organizing work, setting priorities, meeting deadlines and following up assignments with a minimum of direction, communicating clearly and effectively, orally and in writing, accurately proofreading copy with accompanying knowledge of grammar, punctuation and spelling.  Physical  Demands:  Must have the ability to operate necessary equipment.  Regularly required to stand, walk distances on hard floor surfaces, sit, climb stairs, stoop, kneel or crouch, talk and hear, use hands to finger, handle or feel, and reach overhead with hands and arms. Lift and/or move up to 25 pounds.  Typical Working Conditions.  Work commonly performed in a normal office environment.  Working conditions are typically moderately quiet.

Typing Test; Drug screen; Background Check

In addition to the application, testing and/or examinations may be required for further consideration on this position.

IBEW P&L Bargaining Unit position.

Apply online at www.indepmo.org.  Position closes: May 7, 2021.

EQUAL OPPORTUNITY EMPLOYER – BILINGUAL SKILLS PREFERRED

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