Human Resources Assistant
Apply Before: 07/06/2013
Job Number: 2013065
Salary: $16.16 - $21.63 per hour
Provides excellent customer service to proactively meet and exceed internal and external expectations. Greets visitors and directs them to proper area. Answers the telephone and interacts with the public to respond to inquiries. Provides support in the administration of benefits, compensation, and employment. Responds to inquiries pertaining to policies and procedures, benefits, compensation, employment verifications, and matters as necessary. Prepares and distributes job postings. Assists with new employee information, salary and benefits entry into HRIS. Processes new hire/resignation paperwork to appropriate personnel. Conducts E-Verify and coordinates with LAGERS. Prepares new employee orientation set-up, enters and verifies salary and benefits information into HRIS. Coordinates with the Finance department on related HR system matters. Provides assistance with random drug testing administration and health and physical ability assessments with vendors . Maintains and updates HRIS personnel actions to include salary, employee information, pay, and position control. Assists Director in preparation of department’s annual budget. Assists with the maintenance of the Table of Organization. Insures that benefit and COBRA paperwork is processed in a timely manner. Disseminates information regarding benefits programs by preparing the memorandums, brochures, and other forms of media. Assists with compensation and classification studies including: analysis of labor market, recommendations for industry/market adjustment, salary survey participation, and reclassification analysis. Develops and maintains communication log. Responsible for updating and overseeing the Human Resources Department intranet website information on CityNet and for editing PDF forms on intranet site. Develops and/or conducts telephone, internet, or paper surveys relating to human resource issues. Will oversee service pin program. Enters department payroll time entry into system. Assists HR Staff, as needed, with training on Microsoft Office Suite-including Word, Excel, Access and PowerPoint. Performs special projects as needed. Assists with front desk duties and performs special projects and related duties as assigned.
Minimum Qualifications: Bachelor’s degree in Human Resources or related field preferred and minimum of one year of progressively responsible human resources experience, or any combination of education, training, and experience which provides the required knowledge and ability to perform the essential functions of the job. Working knowledge of HRIS management and proficiency using Microsoft Office-Word, Excel, PowerPoint, and Scheduler. Experience in writing PDF forms. Prefer experience in compensation and benefits and ability to work on multiple projects simultaneously. Knowledge of computer applications related to work. Ability to maintain confidentiality in handling all matters. Requires knowledge of standard office procedures, records management and report preparation. Ability to communicate effectively orally and in writing. Excellent customer service skills and ability to organize, prioritize and process work of a complex and sensitive nature. Knowledge of FMLA laws and regulations. Must complete required NIMS level training within first six months of hire. Physical Demands: Regularly required to walk, sit, talk, hear, and use hands to finger, handle or feel objects. Hand dexterity to operate personal computer. Incumbent may be required to lift and/or move up to 20 lbs. Working Conditions: Normal office environment; typically moderately quiet.
Valid Driver’s License, Drug testing, Background Check
In addition to the application, testing and/or examinations may be required for further consideration on this position.
You may apply on-line at www.indepmo.org/hr or in the Human Resources Department, 2nd floor, City Hall, 111 E. Maple, Independence, MO 64050. POSITION CLOSES:_JULY 5, 2013.
EQUAL OPPORTUNITY EMPLOYER