Important Information for Our Vendors!
The City of Independence Purchasing Division uses Public Purchase, an online e-procurement service, to distribute and receive bids and proposals online. Some of the features of Public Purchase that you, as a vendor, will enjoy:
- It is free there is no cost to the City or to vendors
- It contains a user-friendly, online vendor registration program
- It uses NIGP commodity codes, which are updated on a regular basis
- Vendors are notified automatically when the City issues a solicitation matching commodity codes they have entered
- Free download of solicitation documents (PDF, CAD, blueprints, photos, drawings, etc.)
- Electronic bid submittal
Registering with Public Purchase is easy and it's free!
To register as a vendor for the City of Independence, just click on the following link to register:
- Click on the "Go to Register" box under the Free Registration icon
- Click on Free Registration
- Complete all tabs
If you have any questions regarding the online registration process, please contact Public Purchase via 'Live Chat' in the upper left corner of the Public Purchase home page, or e-mail firstname.lastname@example.org. You may also contact the Purchasing Division at (816) 325-7091, or via e-mail RPankey@indepmo.org.
Invitation to Bid & Request for Proposal
Vendors who have registered with Public Purchase will be notified by email when an Invitation to Bid (ITB) or Request for Proposal (RFP) is issued. Upon receiving a notification email and accessing the solicitation, the vendor should carefully read the entire document. It is the vendor's responsibility to obtain all bonds, insurance, and any other requested documents, as outlined in the solicitation.
Pre-bid/pre-proposal conferences may be held to provide vendors with the opportunity to ask questions regarding the solicitation. In these cases, the solicitation will outline the time and place of the conference and indicate if attendance is mandatory to participate in the bidding process.
All responses to ITB's and RFP's must be submitted online to Public Purchase. A public opening is required for formal, sealed bids. Public bid openings are on the date and time and at the location specified in the ITB document. The names of the bidders and the amount of each bid received is revealed. When an RFP closes, only the names of the respondents are revealed, and all other information remains confidential until the RFP is awarded.
A Request for Proposal (RFP) is used in lieu of an Invitation to Bid when sealed bidding is either not practicable or not advantageous to the City. When the City issues a RFP, it will contain a scope of service to be addressed by the proposal. Only the names of the responders will be identified at the opening of the RFP.
Using the process of Request for Proposal must promote overall economy for the purpose intended and encourage maximum practicable competition that satisfies the needs of the City. An award will be made to the responsible respondent whose proposal is determined to be the most advantageous to the City.
Public Improvements and Large Procurements Over $100,000
Public improvement bids valued $100,000 and above are administered through the City Clerk's office and not currently listed on Public Purchase.com. Call 816-325-7010 for more information.
Many large procurements over $100,000 are usually handled by the using Department. If you are interested in a large dollar project, please check for contact information for the specific department.
Substitute W-9 Form
All vendors that do business with the City are required to complete a Substitute W-9 Form and submit it to the City of Independence Accounts Payable Division. The Substitute W-9 provides more detailed information that is not required on the regular IRS W-9 form.
Bid Opportunities on Twitter
In addition to Public Purchase, new bid opportunities are also posted on
our Twitter feed.