The City of Independence Procurement Division uses Public Purchase, an online e-procurement service, to distribute and receive bids and proposals online. Some of the features of Public Purchase:
To register as a vendor for the City of Independence, just click on the following link to register:
If you have any questions regarding the online registration process, please contact Public Purchase via 'Live Chat' in the upper left corner of the Public Purchase home page, or e-mail firstname.lastname@example.org. You may also contact the Procurement Division at 816-325-7091, or via e-mail RPankey@indepmo.org.
Vendors who have registered with Public Purchase, with matching commodity codes, will be notified by email when an Invitation to Bid (ITB) or Request for Proposal (RFP) or other procurement solicitation is issued. Upon receiving a notification email and accessing the solicitation, the vendor should carefully read the entire solicitation and accompanying documents. It is the vendor's responsibility to obtain all bonds, insurance, and any other requested documents, as outlined in the solicitation.
Pre-bid/pre-proposal conferences may be held to provide vendors with the opportunity to ask questions regarding the solicitation. In these cases, the solicitation will outline the time and place of the conference and indicate if attendance is mandatory to participate in the bid/proposal process.
All responses to solicitations must be submitted online to Public Purchase. A public opening is required for formal, sealed bids (over $100,000). Public bid openings are on the date and time and at the location specified in the ITB document. The names of the bidders and the amount of each bid received is revealed. When an RFP closes, only the names of the respondents are revealed; all other information remains confidential until the RFP is awarded.
A Request for Proposal (RFP) is used to identify the best value solution for the City. The RFP is used instead of an Invitation to Bid when sealed bidding is either not practicable or not advantageous to the City. When the City issues an RFP, it will contain a scope of service to be addressed by the proposal. Only the names of the responders will be identified at the opening of the RFP.
Using the process of Request for Proposal must promote overall economy for the purpose intended and encourage maximum practicable competition that satisfies the needs of the City. An award will be made to the most responsible proposer whose proposal is determined to be the most advantageous to the City.
All vendors that do business with the City are required to complete a Substitute W-9 Form and submit it to the City of Independence Accounts Payable Division. The Substitute W-9 provides more detailed information that is not required on the regular IRS W-9 form.
Vendors contracted with the City shall register online as a vendor on the City’s Vendor Self-Service (VSS) portal at https://independencemovss.munisselfservice.com. All contracts, purchase orders, and other documentation is uploaded to VSS from the City’s financial system. Contracts and purchase orders are no longer mailed, faxed, or emailed. Invoices may also be submitted to the City on this portal.