Administration Services Division
Major Gordon Abraham
Commander of Administrative Services
The Administrative Services Division is a diversified unit responsible for a wide variety of duties essential to the daily operations of the Police Department. The Division is comprised of the Fiscal Management Unit, the Training/Accreditation Unit, the Professional Standards Unit, the Public Information Office, and the Research and Development Unit. Major Gordon Abraham is commander of the Bureau which currently has nine law enforcement and civilian personnel assigned.
The Fiscal Management Unit is supervised by the Fiscal Administrator. The Fiscal Administrator's staff is responsible for the overall financial activities of the Police Department. This includes the development of the operating budget for the Department; monitoring and administering the approved budget; long range financial planning and forecasting; capital outlays; and inventory control of all, equipment and supplies. All equipment and supplies for the Department are ordered through the Fiscal Unit.
A Police Grant Project Coordinator oversees all Department grant funding. Grants have become an increasingly important funding source for the Department providing manpower, equipment and vehicles. Currently there are approximately 16 grants managed by the Unit. The Police Grant Project Coordinator is responsible for assisting in the research necessary to apply for the grant and for all follow-up reporting required upon acceptance of the grant. Monthly progress reports are required on each grant. In addition, the Police Grant Project Coordinator must prepare fiscal reports for the grant agencies, tracking grant expenditures and matching funds.
The Training and Accreditation Unit is responsible for insuring that all personnel within the Independence Missouri Police Department maintain the highest levels of training. The Police Department has been accredited by the Commission on Accreditation for Law Enforcement Agencies (CALEA). This process requires strict adherence to standards set by the Agency. The Accreditation Manager conducts continual reviews of all aspects of the Department to insure compliance with these standards. In addition, the Accreditation Manager continually reviews and updates Department policies and procedures in order to meet these standards and maintain a high level of professionalism within the Department.
The Training Unit is responsible for reviewing all Department training programs, developing new programs, and coordinating with other agencies and other training organizations to provide Department personnel with the highest quality of training available. This includes the development of a 24-hour block training program attended by all sworn officers. The Training Unit is responsible for insuring that all officers maintain their State P.O.S.T. certification. In addition, the training Unit oversees the Field Training Officer (FTO) program for all new officers.
The Unit is responsible for the investigation and review of all new applicants for positions within the Police Department. Once a position opening occurs within the Department, the Professional Standards Unit works closely with the City's Human Resources Department to seek qualified applicants to fill that position. Job qualifications are reviewed and a job description is developed. The position is then advertised and applications are accepted. The Professional Standards Unit is responsible for overseeing this testing and for conducting background investigations into each applicant. Each year the Professional Standards Unit reviews more than 400 applications for law enforcement and civilian positions.
In addition to oversight of the hiring process, the Professional Standards Unit is responsible for the investigation of all citizen complaints. All internal investigations involving allegations of misconduct are coordinated through this unit. The Professional Standards Captain works directly under the Chief in investigating any allegation made regarding a Department member. By their nature, these investigations are very thorough and intensive.
The Public Information Officer serves as a central source of information for the media of newsworthy information. The Public Information Officer meets daily with police staff and media representatives to address news media requests and to provide updates on current investigations. In addition, the Public Information Officer responds to all major incidents and coordinates the release of information to the public. He serves as the Department spokesman on investigations and at crime scenes and insures the integrity of the information provided to the public.
The Department provides a weekly article in The Examiner newspaper entitled "Life on the Beat". Each week, the Public Information Officer publishes information keeping the public informed of not only newsworthy events, but also information that can help keep residents safe and avoid becoming victims of crime.
The Department currently has one full-time Public Information Officer. Trained representatives from other units of the Department serve as the Public Information Officer in his absence.
In 2003 the Police Department was awarded a Federal Emergency Management Agency Interoperable Communications Equipment grant. This grant was designed to fund an upgrade of the Independence radio communications system to a 700 MHz trunkated radio system. The planning and research necessary to implement this system has been extensive. As a result, a Police Technology Coordinator was hired to oversee, not only the new radio system, but also future technologies.
With the passage of the Public Safety Sales Tax, research has begun on the implementation of both mobile data and mobile video for the Department.
The Police Technology Coordinator has taken on the responsibility of researching each of these projects as well as other long-range projects currently under consideration by the Department. The City of Independence Police Department has made several major technological advancements in 2006. The biggest advancement was the implementation of the new 700 MHz interoperable radio system.
The new radio system serves all departments in the City of Independence that utilize two way radios. Those departments utilizing the radio system include Police Department, Fire Department, Power and Light, Water Department, Animal Control Services Water Pollution Control, Parks Department, and Public Works. The system permits complete interoperability between every radio within the City of Independence.
In addition to interoperablity within the City of Independence the system supports other outside agencies. Lake City Army Ammunition Plant uses the system for its daily communications for security, fire and EOC operations as well as interoperability with the City of Independence. Through the use of planned interoperable talk groups the City not only has communications within the city it has communications with other agencies sharing the new 700 MHz system. The new radio system continues to gr ow as other agencies in the region make requests to join.
The new radio system went live in August 2006 and has functio ned well, with co verage exceeding expectations. The system processes between 138,000 and 139,000 voice transmissions per month with no busy channels recorded. The system has proven to be extremely reliable and has not experienced any system affecting failures since its inception.
In addition to upgrading the departments communications system the Department completed the installation of a new digital vehicle video recording system. The vehicle video system will record audio, video and other vehicle information. The system can be activated by the officer or automatically by department pre-defined inputs such as emergency lighting, etc.
Each officer logs into the system when they begin their shift so that all video generated in the car is linked to the operator. All video files are encrypted and stored in the vehicle's video system's solid state storage. When the vehicle is within the range of one of the department's access points, the video files stored in the vehicle unit are downloaded to a video file server.
Officers may view their video files from work stations located in Police Headquarters to assist them in report writing and tag files by category and for evidence.
The Technology Unit continues to research other technological improvements to improve productivity and safety of police personnel.