Administrative Specialist II - Police Department Administration

Apply Before: February 12, 2010

Job Number: 2009103

Salary: $12.68 - $21.97 per hour

Formats and types letters, memos, forms, reports, fliers, newsletters, contracts and other correspondence on a word processor; may initiate correspondence, reports and other written items on own as required. Answers the telephone and interacts with the public to respond to inquiries and requests by giving information about policies, guidelines, procedures, the status of departmental activities, or forwards to appropriate personnel for action. Enters and retrieves routine to complex information into a computer in order to update records, process transactions, or respond to requests for information. Logs, tracks and maintains records on department or unit activities. Reviews, checks and processes invoices, requisitions and other documents. Sets up and maintains alphabetic and numeric files so that documents can be filed and retrieved in an orderly fashion. Composes routine correspondence under general direction or on own initiative to expedite the processing and completion of work. Types and transcribes correspondence from dictation or dictating equipment. Interacts with staff, elected officials and the general public in person or by telephone in order to respond to inquiries, receive complaints, and resolve problems. Provides a variety of clerical and administrative support functions for the department. Compiles and verifies information for further processing or to prepare financial, budgetary or statistical reports. Maintains time and attendance records and processes payroll. Uses computer to enter and retrieve reports so that materials can be easily located. Performs other related duties as assigned.    

Minimum Qualifications:  High school diploma or equivalent and two to three years clerical experience, preferably within a law enforcement agency, which involved interacting with the public to disseminate information, or an appropriate combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Requires the ability to type at least 45 wpm, 50 wpm preferred.  May be asked to take a typing test.  Knowledge Skills & Abilities:  Knowledge of correct English usage; must be competent in spelling, grammar, punctuation and vocabulary.  Requires knowledge of general office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment.  Requires knowledge of applicable federal, state and local laws, rules and regulations.  Must have knowledge of basic business arithmetic.  Requires ability to establish and maintain effective working relationships.  Must be able to communicate effectively both orally and in writing.  Requires good organizational skills and attention to detail.  Physical Abilities:  While performing the essential functions of this job, the incumbent is regularly required to walk, sit, use hands to finger, handle, or feel objects, reach with hands and arms, and talk and hear. Occasionally required to lift and/or move up to 40 pounds. Typical Working Conditions: Normal office environment.        

Drug testing; Background check  

Hours of work:  8:00 a.m. to 5:00 p.m., Monday thru Friday.  

Apply online at www.indepmo.org/hr or in the Human Resources Department, City Hall, 111 East Maple, Independence, MO  64050.  Position closes February 12, 2010.  

EQUAL OPPORTUNITY EMPLOYER – BILINGUAL SKILLS PREFERRED

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